How to Write a Notice to Vacate Letter

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To move from one place to another, you must notify your landlord. This is where something called a notice to leave As the pandemic disrupted traditional rental habits, a large number of tenants have broken their leases and moved out. Whatever your reasoning, you must submit a formal notice before officially stopping paying the rent on your current accommodation. Follow this guide to give notice of cancellation of the letter to your landlord.

What is a notice of departure?

A moving notice letter informs your landlord or property manager that you are planning to move from your current residence. Whether you are breaking a lease or are on a month-to-month or short-term lease, you will need to submit a discharge notice and give your landlord time to fill your apartment with a new tenant. Your landlord can take legal action if you move before submitting a move notice, so this is an important step to take before moving to another apartment.

When to give a departure notice

You’ll want to look at your lease to see how many days notice you’re legally required to give your landlord before relinquishing their responsibilities at your current address. For some tenants, this means that you submit 30 days notice to vacate the unit; for many others, that number may be 60 days or even 90 days. Your lease must provide this information. If not, you must contact your landlord. They can tell you how long before your moving date you will need to provide them with a departure notice.

Below is a generic template that can be used to create any cancellation notice letter.

Exit notice template

[Name]
[Phone Number]
[Email]
[Your Address]
[City, State, Zip Code]
[Date]

Dear [landlord or property manager’s name],

This letter will serve as an official notice. In this written notice, I ask to cancel and terminate the lease that was signed on [start date of lease] for the property located at [your current address].

I will leave the property, at the latest, by [your official move out date]. Therefore, I would like to schedule a moving visit in the week before I move for an inspection of my apartment. Please contact me at [phone number] to plan the virtual tour.

I think the apartment is in good condition and I anticipate that my deposit of [amount] should be refunded in full. My security deposit can be sent to my new address at [your new address], in the town of [your city], In the state of [your state].

thank you,

[Name]
[Today’s date]

Tips for submitting a vacancy notice letter

  • Some owners (and state laws) require written notice to vacate, while others do not. Check your local laws and your lease to find out what is expected of you.
  • Your lease should also state whether you should send the termination notice by email, post, or verbally. Make sure you follow the rules set out in your rental agreement.
  • Don’t forget to write the date on your vacancy notice letter. This will serve as proof that you submitted your letter on time.
  • Learn about these 11 ways to make sure you get your full security deposit back.

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