How to Write an Apartment Address

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Many people don’t know that there is a correct way to write the address of an apartment. Knowing how to write an address correctly is important as this ensures that your mail will be delivered to the right place with the minimum risk of delay. Plus, it’s easier for you to file a claim for a lost or stolen package. Follow the steps below to write an apartment address like a pro and make sure your mail gets where you want it to go.

How to write an apartment address: Format

According to the United States Postal Service (USPS), you must use the recipient’s full and legal name instead of their nickname. There are a number of reasons why this is necessary.

First, if the recipient has just moved into a new building, they may not receive the mail if the nickname you use is not associated with their address. A nickname may not specifically identify the recipient, which can be confusing. Also, writing the recipient’s full and legal name ensures that mail will be delivered to them if they have changed their address. If they need to collect mail from the post office, they must show their ID.

Write the first line of the apartment address

In general, an apartment address should be written on two lines. After writing the full name of the recipient, you can move on to the first line of the address. This line includes the following information:

  • Street number of the building
  • Name of the street where the apartment is located
  • Building where the unit is located
  • Flat number

Remember to include a comma after the street name and the letter or building number. Here’s how to write the first line of an apartment address:

John roe
111 Main Street, BLDG A, APT 1

Write the last line of the address

The second line of an apartment address may vary depending on the circumstances. Normally, this is the last line of the address, which includes the following information:

Here is an example of a complete apartment address:

John roe
111 Main Street, BLDG A, APT 1
New York, NY 11111

If you are sending the mail internationally, you must add another line to include the country name. Write the full country name in all caps to make sure it will not be mistaken for domestic mail. Here is the apartment address format for international mail:

John roe
111 Main Street, BLDG A, APT 1
New York, NY 11111
United States

Use alternative apartment address formats for special circumstances

You may need to use a different apartment address format in certain circumstances. For example, if the recipient’s name and address are unusually long, you might need to write the address on three lines instead of two. In this case, the first line of the address should include the number and name of the street, the second line including the letter or number of the building and the number of the apartment. The last line should include city, state, and zip code. Here is an example of how a long apartment address should be written:

John roe
111 Main Street
BLDG A, APT 1
New York, NY 11111

If you need to include ‘care of’ or some other special identifier in the apartment address, you can do so after the recipient’s name. Thus, the format will be as follows:

John roe
c / o Jane Roe
111 Main Street, BLDG A, APT 1
New York, NY 11111

Remember to use secondary address flags

In an apartment address, abbreviations are called secondary address indicators. They may seem unnecessary, but not using them may delay the delivery of your mail or package. Here are some of the common secondary address codes for the United States Postal Service:

  • Building – BLDG.
  • Floor – FL.
  • Department – DEPT.
  • Apartment – APT.
  • Bedroom – RM.
  • Continued – STE.
  • Unit – Unit

There is no abbreviation for “Unit”, but the word still serves as an important address indicator. In addition, it is important to avoid abbreviation of street and city names, as this can increase the likelihood that mail will be sent to the wrong place.

Try using a pound sign

Some people who send mail or parcels to apartment dwellers prefer to use the pound sign (#) to write the apartment number. This is acceptable, but you must add a space between the sign and the number. Here is an example:

John roe
111 Main Street, BLDG A, APT # 1
New York, NY 11111

Don’t forget to include your return address

You can use the same apartment address format when you write your return address. It’s important to format your return address correctly as it can make the difference between resending the mail to you and wondering why the recipient is taking so long to respond.

Clearly write the apartment address

When writing down the address of the apartment, be sure to use neat and clean writing. Also use a pen or permanent marker rather than a pencil to avoid smudging. Use a pen with ink that creates a clear contrast to the envelope or packaging. If you are sending the mail in a white envelope, a black pen is the best option. You should be able to read the address remotely.

Knowing how to write an apartment address not only ensures that the mail or package you send will be delivered to the right person, but it also allows you to format your return address correctly. While this is an easy skill to learn, it can help prevent loss of mail or packages, which is important if you are sending valuable information or items.

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