Move-In Checklist for Renters

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There are a lot of things to keep in mind when moving into a new home or apartment. From adhering to the move-in protocol to taking into account pre-existing maintenance needs in the property, you are sure to have your hands full. One way to streamline the process is to have a move-in checklist. But what is a moving in checklist and how do you use it? To help you have the smoothest moving experience possible, we’ve compiled answers to all of your questions about moving-in checklists.

What is a moving in checklist?

A move-in checklist is a form completed and signed by the tenant and landlord that documents the move-in inspection. The form records the condition of every aspect of the property in order to keep track of maintenance needs and who is responsible for any damage to the unit. Typically, move-in checklists are organized by room to allow its signers to thoroughly and effectively assess each area and item.

When should you complete a move-in checklist?

You usually want to complete your move-in checklist within 3 days of your move-in date. Tenants complete a moving in checklist to note any pre-existing damage and quickly detect any maintenance or repair needs. Some owners may also allow or ask you to inspect the property early so that they can perform any necessary maintenance in advance.

Benefits of a move-in checklist

Move-in checklists serve many purposes for both landlord and tenant. First, a moving in checklist provides an objective assessment of the condition of the property. He also informs both parties of any improvements needed within the unit, especially if it has not been rented for some time. The tenant and landlord can also use a moving in checklist as written documentation in the event of a legal dispute.

In general, a moving in checklist plays a key role in keeping communication open between a tenant and landlord. Take this opportunity to express your moving needs.

Moving checklist

Whether you’re preparing to fill out a move-in form or creating a checklist on your own, we’ve compiled the most common move-in checklists. If your rental unit has more than one bedroom or bathroom, repeat these sections as many times as necessary.

Living room

  • Ground
  • Walls
  • Ceiling
  • Windows and all coverings
  • Doors
  • Lighting
  • Electrical outlets
  • Baseboards or moldings
  • Furniture (if included in your rental)
  • Other

Dining room

  • Ground
  • Walls
  • Ceiling
  • Windows and all coverings
  • Baseboards or moldings
  • Furniture (if included in your rental)
  • Lighting
  • Electrical outlets
  • Other

Cooked

  • Ground
  • Doors
  • Walls
  • Ceiling
  • Windows and all coverings
  • Cabinets and drawers
  • Pantry
  • Counters
  • Sink and faucet
  • Stove and oven
  • Range and exhaust fan
  • Microwave
  • Fridge
  • Dishwasher
  • Furniture (if included in your rental)
  • Lighting
  • Electrical outlets
  • Fire alarms and other safety equipment such as a fire extinguisher
  • Other

Bedrooms

  • Doors and locks
  • Ground
  • Walls
  • Ceiling
  • Windows and all coverings
  • Baseboards or moldings
  • Furniture (if included in your rental)
  • Cupboards
  • Lighting
  • Electrical outlets
  • Other

Bathrooms:

  • Ground
  • Walls
  • Ceiling
  • Door
  • Windows and all coverings
  • Sink and faucet
  • Bath and shower
  • Water (check temperature and pressure)
  • Curtain holder
  • Towel holder
  • Toilet
  • Cupboards and cupboards
  • Shelves and drawers
  • Mirrors
  • Counters
  • Exhaust fan
  • Lighting
  • Electrical outlets

Additional

  • Exterior doors and locks
  • Doorbell or knocker
  • Steps and landings
  • Handrails
  • Smoke detector
  • Carbon monoxide alarm
  • Fire extinguishers
  • Heater
  • Air conditioner
  • Mail boxes
  • Porch or patio
  • Court
  • Fencing
  • Exterior lighting
  • Parking or garage
  • Keys (note how many are issued and when)

To avoid confusion, remember to include the following:

  • Your name
  • The name and address of the property (including apartment number)
  • Move-in inspection date
  • Your signature

How to complete a move-in checklist

When completing the Moving In Checklist, you’ll want to thoroughly inspect the property room by room. If possible, it is best to do this move-in inspection with the owner. This can help establish a standard vocabulary regarding property conditions, such as what constitutes superficial damage versus what damage needs to be corrected.

Be sure to take the checklist with you to make sure the information is fresh on your mind when you report it. When filling out a move-in checklist you want to be as specific and detailed as possible, as the landlord will use it to determine if they will keep a full portion of your security deposit for cleaning or repairs. after your move. The commonly used shortcut on moving checklist forms includes:

  • NC: Requires cleaning.
  • NSC: Requires spot cleaning.
  • NP: Need paint.
  • DK: requires occasional painting.
  • NR: Need of repair.
  • RP: must be replaced.
  • SC: striped.
  • Other

Never be afraid to go into detail, especially if you are doing the inspection yourself.

Being specific will help you strengthen your communication with your landlord and avoid any deviations afterwards. Once you’ve completed the checklist, you’ll want to have it signed by both parties. If you have roommates, have everyone sign the checklist as well. Give each party a copy and keep one for your records when you move. Having a record of any damage or maintenance requests can also help make the moving process smoother.

When completing the move-in checklist, you may also find it helpful to take photos of the damage. This can be especially helpful if the owner isn’t inspecting the property with you, or if you’re having trouble finding someone to do the repairs.

By completing a moving in checklist, tenants and landlords allow themselves to work together to maintain the condition of the property, resulting in a great space to live in. If your landlord doesn’t provide you with a checklist, consider creating one yourself. the information provided above.

Ready to start looking for your next apartment? Find thousands of apartments for rent on Zumper and don’t forget your move-in checklist when the time comes.

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