Planning A Successful Construction Project: The efforts are always worth if success is the taste! A successful construction project is the reflection of the sincere efforts, dedication and devotion of the entire project team in the supervision of the construction project manager. He is the one who sets the entire layout of the project and has the overall picture in his mind for its perfect completion from every prospect.
What does a construction project manager do?
A construction project manager is solely responsible for the completion of the project from start to end. Right from planning to culmination, falls under the duty of the construction project manager. Planning & scheduling, hiring manpower, meetings and calls, coordinating with engineers, architects, contractors, sub-contractors, availability of materials, tools & equipment, time adherence within the allocated budget, delivering quality with satisfaction and many such major work-lists are fulfilled by the successful construction project manager. It is his technique of working that transforms the normal construction project into a successful one. A huge responsibility indeed!
Let us acknowledge some very important project management tips that a construction project manager follow to make the project a success in every desired way.
Planning & Scheduling
Planning is the foundation of any success. Proper planning and advanced scheduling both are the keys to the completion of a successful construction project. These factors help you to acquire the required understanding of the project work thereby evaluating all the necessary elements involved in it. These further assist in managing and mentoring the team and their assigned tasks in the most appropriate way. So, being a project in charge, always make sure to carefully follow-up the plans and its related stipulations for effective execution of the project.
Keep a strict check on the resources like labour, material, workforce, tools, equipment etc. Balance the requirements as to what is needed when so that the project can be smoothly accomplished. Always lay down a true picture of expectations by coordinating well with the suppliers and sub-contractors. A good timetable with a vision of project milestones should also be shared with them.
Always welcome readjustments in case of any sudden consequence. So, stay firm to continue with the scheduled plans within the budget and also be pliable enough to do the required alterations in the plan whenever needed. This will ensure the uninterrupted working of your project thereby discouraging unwanted delays.
Clear & Concise Communication
One of the most important skills that a construction project manager should possess is ‘strong communication skill’. This includes both oral and written communication. At times a message via mail or text might be enough or other times you might feel the urgency of a phone call or one to one meeting. In both ways, the format of communication should be always clear, accurate and concise. This would impact the working of the entire team involved in project work.
Lay down a communication plan which clarifies the type of communications used in context to various circumstances. This will intelligibly ensure as to what information should actually be shared and who all should be a part of its sharing.
Let’s understand this with an example:
If there are any changes done in the orders of the material, then a written form of communication either on a paper or on letterhead should always be preferred. Another case could be where a meeting of the board of directors or shareholders, partners or members of the project team needs to be conducted. In this case, jot down the notes of that meeting and convey the same to all via email to ascertain that the communication has properly reached to one and all.
The clearer the communication is, the smoother the working of a construction project work will be. Mind you; there will always be hurdles in the successful completion of a construction project where a weak bridge of communication prevails. Do not run away from the problems, rather listen to the concerns & queries and give a solution. A happy team equals to a prosperous project.
Handle the Problems Smartly – One by One
Do not mingle all the corners, else there will be no space left out. Multitasking is not everyone’s cup of tea, so better to handle one thing at a time and then check on another. Irrespective of one or many projects that you are handling, if you try to handle all things collectively, you won’t be able to do justice to any. You are sure to put ground to a halt and make mistakes like blunders.
So, what best can you do in such a scenario? Well, relax and calm down at first. Then think and make a list according to priority. Check on the pity issues first which demand less time and effort and then move to the complicated ones which might involve financial, productivity or any major issues. This idea will not only lighten the burden of problems that need an instant solution but will also help you to justify your role.
Depending on the severity of problems, you can arrange a meeting with your project team, discuss with them, take their views and ideas, consider them accordingly and then reach to a solution in case of complex issues. So, tackle one problem at once, solve it and then proceed to next with an unstrained mind.
Intellectual Time Management
The construction project demands your attendance as the project manager at multiple places every day. The role of the manager is really crucial as he entirely handles nearly each and every aspect of the construction project. Hence, this necessitates the time management skill too. If you smartly manage your time, you can make your entire project teamwork in a much smarter way.
Assign an instant priority to the things that call for prompt attention and also those that can be managed afterwards, respectively. It is never time utilising to spend time on those concerns which can be handled later. Commemorate, you need not reply to each email the moment you inbox it. Just check and do the needful as per precedence.
Act wise as per your designation and depute different tasks to other project members to considering who can do what in the best way. Do not micromanage on every petty task. Keep the communication effective, show your trust in them.
Evaluate & Implement
On the completion of the construction project, ask your project team to gather an assessment of project work done by them. This will be an awesome way to evaluate the performance of the entire team. Highlighting all the positive and negative aspects. Also, talk about the challenges that created hindrances while working on that particular construction project. Then solutions that cracked success in overcoming them.
Share ideas and thoughts over what could have been a better way to deal with it. Also, how to prevent such challenges from occurring in future. So, evaluate and implement next time. Also, stay well-informed by keeping a check on other important of a construction project like: Was the project completed on time and within the assigned budget? Did the expectations meet the execution and schedule of the plan? What all adjustments were made for the betterment and many such?
Hence, knowing and understanding all minor to major things; the conclusion says – The mistakes will act as a learning guide for the upcoming projects. The success paragraphs of the story will be a great help to you in getting things done in a much better way.
I hope that these tips will prove a great help in laying down the path of your success story too.